Revised: 9-28-2000
In order to provide an organization and formal procedures by which Leeward Community College can carry out collective responsibilities in matters of campus priority setting, while promoting and improving communications and mutual understanding among faculty, staff, administration and students, the Leeward Community College Campus Council is hereby established.
Purpose and Functions of the Council
Section 1. The Campus Council shall function as the recommending and advisory body of the college in matters relating to the priorities of the college. It has the responsibility on behalf of the constituencies of the college of recommending college priorities to the College Provost and through the College Provost to the Chancellor of the Community Colleges, President of the University of Hawai`i and the Board of Regents of the University of Hawai`i.
Section 2. "Priorities," under this charter, means establishing preferences, for the direction of the college, especially in regard to budget planning and resource allocation.
Section 3. The council members, as leaders of campus constituencies, will have the responsibility of insuring that the flow of information upon which decisions are made includes the input and feedback from members of their constituency.
Membership on the Council
Section 1. A member shall be defined as a representative of one of the constituencies named below.
Section 2. The Campus Council is composed of twenty voting members and the Provost ex officio and nonvoting.
Section 3. Membership on the Council
1. Arts and Humanities Division Chair
2. Social Science Division Chair
3. Vocational Education Division Chair
4. Business Education Division Chair
5. Math & Science Division Chair
6. Student Services Division Chair
7. Language Arts Division Chair
8. The Faculty Senate Chair or Chair’s designate
9. The At Large Member – Selected by lot from all faculty volunteers who submit their name for the drawing
10. Lecturer designate
11. One Faculty Member from Academic Support
12. LCC Waianae Coordinator
13. Clerical Staff Council designate
14. Administrative Professional and Technical (APT) Group designate
15. Operations and Maintenance Staff designate
16. ASUHLCC President or President’s designate
17. The Dean of Instruction
18. The Dean of Student Services
19. The Director of Administrative Services
20. The Director of OCET or an OCET designate
21. The Provost
Section 4. Designate shall mean one person appointed by the constituency to serve as that constituency’s Council member.
Section 5. Alternate shall mean a person designated by a member to take the member’s place when the member is unable to attend a meeting. The alternate’s name should be given to the Chair.
Terms of Office
Section 1. The At Large Member and constituency designates serve from May to May. The drawing for the At Large member will take place during the Spring Semester. All other members serve on the basis of their election or appointment to the position named or by designation of the constituency named.
Section 2. The council membership, as far as is possible, shall be finalized before the end of the Spring Semester.
Organization of the Council
Section 1. The Executive Committee of the Council is the only standing committee of the Council. The Executive Committee shall consist of the Council Chair and two Council Vice Chairs. The Executive Committee shall be selected at a transitional meeting in May attended by both the current council and the incoming councilors. The incoming councilors shall elect the new executive council members except where the incoming member is not yet known, in which case the existing council member shall vote. Voting shall be by secret ballot, one position at a time.
Section 2. Duties of the Chair shall include:
a. To preside at all meetings of the Council.
b. To schedule meetings of the Council.
c. To prepare a calendar of meetings and agendas for each meeting.
d. To help coordinate the formation of ad hoc committees that the council creates to carry on its work between meetings.
e. To serve as a liaison between the council and various constituencies of the campus.
f. To coordinate the delegation of some of these duties to the Vice Chairs.
Section 3. Duties of the Vice Chairs shall include:
a. To assist the Chair.
b. To preside at meetings when the Chair is absent.
c. To be responsible for the preparation and timely delivery of minutes, agendas, and other information to the Council members.
d. To publish minutes of the meetings in the Campus Bulletin.
e. To keep records of the Campus Council’s membership.
f. To maintain an archive of the Charter, Minutes, and Resolutions of the Council.
g. To see that all new members of the Council are provided a copy of the Council Charter, along with all amendments.
h. To collect, copy, collate and distribute reports of ad hoc committees and other relevant data to the membership.
i. To handle official correspondence of the Council.
Meetings
Section 1. Meetings of the Campus Council shall be called by the Chair of the Council or at the request of more than one-third of the voting members of the Campus Council (more than 1/3 of 20 = 7). The Council shall meet at least three times a semester. More than two thirds of the voting members shall constitute a quorum (2/3 of 20 = at least 14 members). All meetings of the Council shall be open to any member of the College community.
Section 2. The Chair may schedule executive meetings with the Vice Chairs and any other council members for the purpose of planning and preparing for general meetings. No official actions may be taken at these meetings.
Section 3. Ad Hoc Committee chairs may schedule meetings on the issues they are organized to address. No official actions may be taken at these meetings.
Committees
Section 1. The Campus Council delegates various work to its Committees. In addition to each Committee’s specific responsibilities, all Committees have the prerogative of sponsoring discussions, symposia or College Forums on topics relevant to their work. They also have the right to have items placed on the Agenda and to recommend to the Council the adoption of statements which make clear the Council’s view on issues of concern.
Section 2. The Campus Council shall have only one standing Committee. The Executive Committee, consisting of the Chair and Vice Chairs of the Campus Council. All other committees will be formed ad hoc.
Section 3. Any member of the campus community may serve on a Council Ad Hoc Committee.
Recommendations
Section 1. All ad hoc committee recommendations are subject to review and ratification by the Campus Council. Committees shall submit written reports with the rationale for those recommendations to the Council.
Section 2. The recommendations of the Campus Council are made by voting on proposals at meetings of the campus council or through the mail or by electronic media. Any votes taken by mail or electronic media should be reported at the next meeting and confirmed by the Council at that meeting.
Section 3. Proxy voting is permitted. Members may also provide a proxy to any other member of the council.
Section 4. There will be only "YES" or "NO" votes, no member of the Council may abstain.
Section 5. A recommendation shall be any measure approved by the members voting on the issue at a meeting with an official quorum. The Provost shall weigh recommendations according to the vote. When there is total agreement, the Provost shall implement those policies insofar as possible.
Amendments
Section 1. Amendments to the Charter and By-laws may be proposed by any Council Member or Council Constituency. Proposed amendments shall be introduced in or transmitted to the Council in written form. The proposed amendment will be placed on the agenda for the next meeting for a first reading.
Section 2. Consideration of an amendment shall take place at the next meeting of the Council after the first reading has taken place. The proposed amendment may be amended at the meeting in which it is considered.
Section 3. More than a two-thirds majority of the Council membership must vote in favor of an amendment for it to be approved. Amendments become effective upon approval by the Campus Council.
We the undersigned approve the Campus Council Charter & By-laws
Signatures:
Arts and Humanities Division Chair
Social Science Division Chair
Vocational Education Division Chair
Business Education Division Chair
Math & Science Division Chair
Student Services Division Chair
Language Arts Division Chair
Faculty Senate Chair
At Large Faculty Member
Lecturer
Academic Support
LCC Waianae Coordinator
Clerical Staff Council
APT Group Representative
Operations and Maintenance Representative
ASUHLCC President
Dean of Instruction
Dean of Student Services
Director of Administrative Services
Director of OCET
Provost