AIC Meeting Notes

Committee 7: Technology and Information/Learning Resources

Date: 12/5/02

Time: N/A

Room: N/A

Meeting Chair:	Ross Egloria
Meeting Recorder:	N/A
Members Present:	Individual meetings with Diane Sakai, Leanne Chun, Beth Kupper-Herr, and Kazuo Chambers

Guests Present:

N/A

If this is a sub-committee meeting, what is the name/function of the sub-committee in relationship to the larger Accreditation Implementation Committee? Adequacy & Effectiveness of Learning and Information Resources and Services

I. Old Business (review/update of previous discussions and actions):

N/A

II. New Business (plans/deadlines for new initiatives and actions):

What was Found:

Each of these four academic support units performs some type of assessment/evaluation of their services and resources. Also, each unit creates their own evaluation based on the services and resources provided by that unit. However, there is no consistency of the frequency in which these assessments are performed per academic school year. The reason for this is because the data collected from these assessments are primarily used to analyze the services and resources of that particular academic unit so it is up to the department chair to determine when and how often during the year to deploy these assessments.

Also, the reliability of the data being collected during these evaluations, in relation to the overall campus, is unknown because the data is primarily used to improve or change the services and resources of that particular academic support unit. It is unclear whether the data each academic support unit collected would be able to demonstrate adequacy and effectiveness of that unit in relationship to the entire campus. The reason is because there are no benchmarks or standardized indicators to do a comparison from year to year of the services and resources offered by each academic support unit. There is also no mandatory annual report generated by each academic unit describing the services and resources offered during a particular school year for which administration can use for strategic planning and budgeting. The only data reported to administration is the data used by the department chairs to support their annual budget request.

What Needs to be Done:

1. An official assessment/evaluation should be created by each academic support unit that demonstrates what criteria will be measured to indicate adequacy and/or effectiveness of services and resources. This can be left to the discretion of the academic support unit head.

2. Consistency and frequency of these measurements need to be determined. Should these assessments be done on a month-to-month basis, done at the end of each semester, or deployed at the end of the academic school year?

3. A procedure needs to be implemented for each academic support unit to generate an annual report (not to exceed 2 pages) due at the end of the academic year to administration. This annual report will serve two functions:

a. To set benchmarks and performance indicators for selected criteria in measuring the services and resources offered by that academic support unit.

b. To educate both administration and the entire campus on how these academic support units are performing.

III. Miscellaneous Items:

N/A

IV. Time Meeting Adjourned: N/A

Date of Next Meeting: N/A