AIC7 - Meeting Notes - June 20, 2002

Name of AIC: AIC on Information/Learning Resources

Meeting Date, Time (Start and Stop), Room Number: Thursday, June 20, 2002 2:00 – 3:15 PM, PS-101b

Name of Convenor/Chair: Irwin Yamamoto

Name of Recorder: Leanne Chun

Committee Members Present:

Committee Members Present:	Absent:
Mike Pecsok	William Akama
Mike Meyer	Randy Araki
Cliff Togo	Carolyn Cortez
Kazuo Chambers	Ross Egloria
Jackson Tsujimura	Judy Kappenberg
Leanne Chun	Beth Kupper-Herr
Barbara Hotta	Warren Mau
Betsy Kikuchi	Diane Sakai
Cindy Martin	Rich Yamane
Irwin Yamamoto	Randall Francisco

New Business:

Change of committee member roles

· Irwin Yamamoto was confirmed as Chair of the committee

· Leanne Chun was nominated and confirmed as the Vice Chair of the committee.

· Ross Egloria was nominated and confirmed as the Recorder of the committee.

Addition of new members to the committee

· Kaz Chambers and Jackson Tsujimura were added to the committee.

· Randall Francisco, OCET, has been asked to be a member of the committee. If he is unable to participate, he has been asked to appoint someone to the committee.

Responsibility of the committee

· We reviewed the principle charge of the committee being:

The principal charge to this Committee on Strategic Planning for Technology and Information/Learning Resources is to review and implement the recommendation …which reads:

The team recommends that the college formalize its planning procedures in the areas of technology and information and learning resources to address needs in the following areas: determining the sufficiency of information and learning resources, planning for the acquisition and maintenance of educational equipment and materials, ensuring accessibility of information and learning resources, providing professionally qualified staff, ensuring sufficient and consistent financial support, forging outside agreements, and evaluating the adequacy and effectiveness of learning and information resources and services.

Our focus will be on formalizing our planning procedures for Standards 6.1 – 6.7.

Irwin mentioned that we will need to have a mid-quarter report by November 1, 2003, so we have some time to get it in writing.
It was further clarified by Mike Pecsok and Barbara that we need to have our recommendations made by November 1, 2003, so the progress toward formalizing our plans must be made prior to that date.
Irwin mentioned that a new department, Information Technology department has been developed under Kaz’s management. Jackson’s networking and hardware and Rich’s computing center departments have moved under IT.

Subgroup Committees Formed

Irwin asked for volunteers for the subgroup committees.
Betsy volunteered for #4.
Mike Meyer mentioned that 1 -3 are all related. He volunteered for those.
Irwin volunteered Ross for #6. Mike Pecsok mentioned that #6 deals very closely with the Unit Heads so he recommended that Ross work closely with the Unit Heads.
Kaz mentioned that #5 follows #1-3, so it was decided that #5 would be combined into Mike Meyer’s subgroup committee.
No one volunteered for #6, so Irwin said he would do more research to clarify what #6 means and get back to the committee by email.

Future Business:

The next meeting is scheduled for Friday, July 19^th at 1:00 pm.
Irwin said he does not want this committee to be a committee of attrition, therefore, he will make assignments to those who do not attend meetings.
The goal is that the committee will have something in writing by August.