AIC – Campus Council Constituency Roles

Minutes

December 10, 2001

2:00 to 3:30 P.M.

Provost’s Conference Room

Present:

Dale Hood	Chair
Terry Richter	Vice Chair
James West	Recorder
James Goodman	Faculty Senate Chair
Derrick Uyeda	Operations & Maintenance
Ralph Toyama	Academic Support
Cliff Togo	Administrative Services

Absent: Dottie Sunio, David Donaldson

Guest: Provost Mark Silliman

Discussion:

The Provost extended his congratulations to the committee for the committee’s efforts in responding to the Accreditation Committees concerns relating to Leeward Community College’s Shared Governance Policy. The Provost listed the seven elements he thought needed to be specified in the Report to the Accreditation Committee:

1. Campus Council Constituencies should be clearly specified.

2. Campus Council and Faculty Senate roles in campus governance should be clear.

3. The college should formalize in writing and communicate the process of shared decision making so that it is more fully understood by all constituencies on campus.

4. The college should widely publicize the roles and responsibilities of the Campus Council.

5. The college should communicate to all faculty members and staff the decisions of the Campus Council and the rationale for those decisions.

6. The Faculty Senate should put into effect its revised Charter and By-Laws.

7. The college should develop a formal organization for the Operations and Maintenance Group with formal By-laws.

It was agreed that the draft document of the committee concerns itself primarily with the first three items on the list above and that the last four items were in various stages of implementation.

The Provost suggested that the policy statement contained in the report include language that would allow the policy to re revised by joint action of the Faculty Senate and the Campus Council. The committee agreed to insert such language into the document.

Future Plans:

1. The committee will place its draft document on the Leeward Community College Website.

2. The committee will makes a short presentation as part of Convocation Day activities on the policy statement contained in the document.

3. The committee will make available to the college campus a timeline for campus input in regard to the policy and report.

4. The committee will provide the campus with the phone numbers and e-mail addresses of the committee members so that the campus may let their views on the Shared Governance document be easily delivered to committee members.

5. The committee will present a final document – after the additional input form the college is considered – to both the Faculty Senate and the Campus Council by their February 2002 meetings. Both bodies would be asked to approve the document or approve it with recommended changes in the language.

Adjourned: The meeting was adjourned at 3:45 P.M.

James A. West, Word 2000 aicnotes-12-10-01