AIC – Administrative Instability & Turnover

Notes: 1^st Meeting

Meeting Date, Time & Place:

Friday Sep 14, 2001

10:00 to 11:30 a.m.

Room LA 103

Convener: Andy Rossi

Recorder: Andy Rossi

Members Present:

Takako Desaki Doug Dykstra

Stella Ho-McGinnes Manny Cabral

Jack Pond Cheryl Mokuau

Kathleen Cabral Terry Richter

Don Thomson Diane Sakai

Kay Caldwell Andy Rossi

Guests: Mark Silliman

Opening Remarks: The first meeting of the AIC Committee on Administrative Instability and Turnover was opened with Mark Silliman reviewing the charges to the committee. Mark also shared some interesting stories about conversations he’s had with UH President Dobelle concerning administrative duties and the President's perspective.

Old Business: None, this was the 1^st meeting.

New Business:

1. A review of the Accrediting Commission’s recommendation, and Provost’s charges to the committee was accomplished.

2. Data collection was accomplished with members writing their comments in response to the following two questions: 1) What factors do you think may contribute to administrative instability and turnover? 2) If you had sole authority to make any change, what changes would you make that might reduce administrative turnover and instability, or enhance these positions? The purpose of this data collection was an attempt to build a database from which to draw some focus for future meetings and to have information from which to stimulate discussion. The data will be provided to all members via e-mail before the next meeting takes place.

3. Election of a Committee Chair, Vice Chair, and Recorder. Cheryl Mokuau and Terry Richter were selected as Vice Chairs. At this time the Chair and Recorder positions were not filled. Because several members were absent from the meeting, it was thought that selection of the Chair and Recorder could best be accomplished via e-mail. Andy Rossi agreed to canvass the committee members.

4. Agreement on the next meeting date & time was not reached. Members felt that the next meeting should be arranged by the new chair. So, it is expected that the new Chair, once selected, would make the necessary arrangements.

5. Open discussion followed on some issues that members felt were significant to the topic. From that discussion, two critical issues surfaced. The first issue concerned itself with just how significant the problem of administrative instability and turnover was/is. It was suggested that a review of each administrative position’s history (who filled the position and for how long) be accomplished in order to assess the gravity of the subject. The second issue focused on the administrative evaluation process that is presently in place. Committee members want to know exactly how the mechanics of the existing process work.

Future Business:

1. A revisit to discussion of the two critical issues brought up in this first meeting.

2. A review of the data collected during the first meeting.